Effective date: [1 March 2021]
registered address at East London, South Africa (subsequently referred to as “we,” “our,” or
“us”) regulates privacy matters of the Africa for Africa Women’s Conference events
conducted online and in person, the Pan Africa Women Empowerment Summit (PAWES),
International Women in Leadership (IWIL) Conference and Annual Pan African
Transformational Leadership Summit and other similar events is based on data protection
laws of the South African Protection of Personal Information Act. 2013 (act 4 of 2013)
and store your information. By registering for our events Online, you agree to the terms of
processing of your personal data below.
The terms listed below have the meanings assigned to them in the POPIA
Use of the Data
We use, process and store your personal data for the following purposes:
We process EEA-based User’s Personally identifiable data under the following legal
How do we protect your data
We process personal data in a way that assures an appropriate level of security, including
protection against unauthorized Processing, destruction, accidental loss, or damage while
applying suitable organizational and technical measures under industry standards.
Our physical security complies with industry standards such as ISO 27001 for physical
security and availability. All data transits are encrypted to align with best practices with
Secure Socket Layer technology. We are using industry-standard data transport protocols.
We never store personal data on devices like USB or CD. We are using security reports to
monitor access patterns and to proactively identify and mitigate potential threats.
All our personnel and contractors are subject to confidentiality agreements. Only authorized
personnel has granted minimum access on a need-to-have basis to personal data.
Our service providers acting as processors based in the EEA
1.We use Eventbrite, Zoom or Google Meet online event hosting services as a data
processor with regards to personal data collected. To find more about Zoom or Google Meet
We will never sell your personal data to third parties.
The information we provide to you may be transferred to and processed on our servers, or
servers of third-party providers. If such third-party providers are located outside EEA, we
either enter into standard (“model”) contractual clauses or ensure that the transfer is
pursuant to another valid mechanism under Its country or origin’s legislative framework.
Your Privacy Options
According to POPIA, you have the following rights:
Our Online Event may contain links to other websites, services, and web addresses. This
services and web addresses that we link to. Those websites, services, and web addresses
have their own privacy policies. We are not responsible for these external websites and
services and their privacy policies and practices, as well as their compliance with applicable
data protection laws. In addition, if you linked to Online Event from an external site, we
cannot be responsible for the privacy policies and practices of the owners and operators of
Retention [decided solely by event organiser]
We will store personal data for as long as it is reasonably necessary for achieving the
during Online Event, unless stipulated otherwise in our agreement with you. We may also
retain and use personal data as necessary to comply with legal obligations, resolve disputes,
and enforce agreements.
Our Online Event is not for users who are under 18 years old. We do not knowingly process
any personal data from persons under 18 years of age, and any such data shall be
immediately deleted upon detection. If you learn that anyone younger than 18 has provided
us with personal data, please contact us at firstname.lastname@example.org
such amendments in the future. The use of data we collect, process, and save now is
We’re regulated by the South African Promotion of Administrative Justice Act. 2000 (PAIJA )
(act 3 of 2000), Promotion of Access to Information Act (PAIA) (act 2 of 2000) and POPIA.
How To Contact Us
If you have any questions or requests regarding your policy, please send your request to